View all jobs
Office Manager
King of Prussia, PAJPC Partners, LLC, is looking for a Part-Time Office Manager to oversee daily office operations, manage administrative tasks, and support the efficient functioning of our office. As the Office Manager, you will be responsible for organizing and managing office services, working with our Accounting Partner on timesheets, payroll, invoicing (AP and AR), ensuring smooth office operations, as well as onboarding new resources. You will play a critical role in maintaining order and supporting the team, while also handling various administrative functions.
Key Responsibilities:
Key Responsibilities:
- Administrative Operations:
- Organize and streamline office operations and procedures
- Oversee timesheets, payroll processing, and client/recruiter invoicing
- Manage correspondence with clients as needed and onboard new resources
- Maintain records of financial transactions, ensuring accuracy in all documentation
- Financial Tasks:
- Process accounts payable, accounts receivable, and collections in a timely manner
- Ensure accurate reporting and processing of financial information
- Manage Commissions spreadsheet for recruiters
- Clerical Support:
- Support clerical functions such as document preparation and client communication
- Assist in running background checks and managing onboarding documentation
- Keep management updated by reviewing and summarizing important information
- Experience:
- Minimum of 5 years of experience in office management ideally in the Human Resources or Staffing Industry
- Previous bookkeeping experience strongly preferred
- Technical Skills:
- Strong proficiency in Microsoft Office Suite (Word, Excel)
- Experience with accounting systems, payroll software and onboarding systems
- Ability to run background checks and onboard new resources
- Familiarity with bookkeeping, accounts payable, and accounts receivable
- Organizational Skills:
- Ability to prioritize tasks and maintain a well-organized office environment
- Detail-oriented, ensuring accuracy in documentation and financial transactions
- Capable of working independently while managing time and deadlines efficiently
- Positive communication skills needed, will need to communicate with new resources, with internal resources and with clients as needed